Dear Athletes & Families,

To help streamline the player transfer process across the state, Hockey Australia has introduced a live Pick Up Roster that Member Associations can access when seeking additional athletes to fill positions within their teams.

This process aims to make it easier for Member Associations to identify and request available athletes.

Please refer to the following guidelines for further information on how the process works:

Attachment E - Athlete Import Process

2. ATHLETES AVAILABLE AS IMPORT PLAYERS (“PICK UP ROSTER”)  

2.1. Following the selection of a Member Association (MA) team to compete at a National Championships, each MA will submit a list of athletes who have not been selected in their team to compete at the Championships to the “pick up roster” via the online PICK UP ROSTER FORM.

2.1.1. This is likely to consist of all train on squad and other identified athlete’s, who satisfy all of that MA’s eligibility criteria.

2.1.2. Each MA has the right to determine their own eligibility criteria for the selection of their Teams and Pick Up Rosters. The eligibility criteria of a MA must be submitted to HA upon request.

2.2. It is from this “pick up roster”, that other MA’s are able to import players into their team.  

2.3. Initial communication regarding available athletes must be directly between the MAs and must not be directly to the athletes

3. ATHLETE IMPORT PROCESS

3.1. Following the initial communication directly between MAs, the ACCEPTING MA, Member Association receiving the imported player(s), completes an HA NATIONAL CHAMPIONSHIPS PLAYER CLEARANCE FORM (ATTACHMENT F) per player nominating their player(s) to be imported.

3.2. The NOMINATING MA, Member Association sending the player(s) for import, completes the provided Attachment F approving the player(s) to be imported for the relevant Championships and returns the signed form to the ACCEPTING MA.  

3.2.1. An athlete may only be refused a release if:  

• • i. the athlete or ACCEPTING MA have breached Attachment E or the Tournament Regulations relating to Import Players; or
  • ii. the athlete is not financial with HA or their respective MA; or
  • iii. the athlete is currently serving a suspension.

3.3. The ACCEPTING MA provides the relevant Hockey Australia (HA) Event Manager with a completed Attachment F per import player that has been signed by all relevant MAs.

3.4. HOCKEY AUSTRALIA will then provide written confirmation to both the NOMINATING and ACCEPTING MA that the player has been cleared. 

4. ADDITIONAL NOTES

4.1. Any athlete selected as an import player must pay the levies of the ACCEPTING MA that he / she then represents. Failure to do so will see that athlete ineligible from playing club hockey in the NOMINATING MA until this debt is cleared.

4.2. Should for any reason, an athlete who has been loaned to the ACCEPTING MA, then becomes required by a NOMINATING MA team for that Championships, they are able to be recalled up to fourteen (14) days or the pre-determined date prior to the Championships commencement. The athlete must then play for their NOMINATING MA home team.

4.2.1. The NOMINATING MA who recalls any athlete is not obliged to provide a replacement athlete to the ACCEPTING MA.

4.3. All clearances are valid for one (1) National Championships only.

4.4. A person with an outstanding debt owing to a team or MA is not permitted to register with another representative team until the debt has been cleared. It is the responsibility of each State / Territory Association to notify HA if any player has an outstanding financial debt owing. 

* Please note that this online Survey will only be used for the Open, U21 and U14 Indoor Shadow players. We have ameded our online contract to capture this information for athletes in future campaigns.